Expensify vs Toast POS: which one fits your business?
Side-by-side comparison of Expensify and Toast POS — fees, features, ease, support, and which one fits your business. Scored on the same rubric.
Short answer: Toast POS wins on our scorecard (7.6/10 vs 7.3/10).
| Scored on | Expensify | Toast POS |
|---|---|---|
| Right fit for small biz | 8 | 9 |
| Ease of use | 7 | 8 |
| Fees & pricing | 7 | 6 |
| Customer support | 6 | 6 |
| Features | 8 | 9 |
| Collect Plan (with card) | $5/user/month | — |
| Control Plan (with card) | $9/user/month | — |
| Collect Plan (no card) | $10/user/month | — |
| Control Plan (no card) | $18/user/month | — |
| Starter Software Fee | — | $0/mo |
| Standard Software Fee | — | $165/mo |
| Payment Processing | — | Varies by quote |
| Hardware Starter Kit | — | From $0 + higher rates |
Expensify in one paragraph
Expensify is a powerful automation tool for teams, provided you are willing to use their branded card to keep software costs down.
Skip it if: You prefer using a high-rewards external credit card and don't want to be penalized with higher software fees.
Toast POS in one paragraph
Toast is the industry standard for a reason, offering the best-in-class workflow for staff despite its high-cost, locked-in processing ecosystem.
Skip it if: Skip it if you are a low-volume business or want the freedom to shop for the cheapest payment processing rates.
Frequently asked questions
Which is better, Expensify or Toast POS?
On our five-axis scorecard, Toast POS scores higher (7.6/10 vs 7.3/10). Toast is the industry standard for a reason, offering the best-in-class workflow for staff despite its high-cost, locked-in processing ecosystem.
Who should skip Expensify?
You prefer using a high-rewards external credit card and don't want to be penalized with higher software fees.
Who should skip Toast POS?
Skip it if you are a low-volume business or want the freedom to shop for the cheapest payment processing rates.