Expensify vs Square POS: which one fits your business?
Side-by-side comparison of Expensify and Square POS — fees, features, ease, support, and which one fits your business. Scored on the same rubric.
Short answer: Square POS wins on our scorecard (7.5/10 vs 7.3/10).
| Scored on | Expensify | Square POS |
|---|---|---|
| Right fit for small biz | 8 | 8 |
| Ease of use | 7 | 9 |
| Fees & pricing | 7 | 7 |
| Customer support | 6 | 5 |
| Features | 8 | 8 |
| Collect Plan (with card) | $5/user/month | — |
| Control Plan (with card) | $9/user/month | — |
| Collect Plan (no card) | $10/user/month | — |
| Control Plan (no card) | $18/user/month | — |
| Basic Software Fee | — | $0/mo |
| In-Person Processing | — | 2.6% + 10¢ |
| Online Processing | — | 2.9% + 30¢ |
| Keyed-in Processing | — | 3.5% + 15¢ |
Expensify in one paragraph
Expensify is a powerful automation tool for teams, provided you are willing to use their branded card to keep software costs down.
Skip it if: You prefer using a high-rewards external credit card and don't want to be penalized with higher software fees.
Square POS in one paragraph
Square POS remains the fastest way to start taking payments, but high-volume businesses will eventually outgrow its flat-rate pricing.
Skip it if: You process more than $25,000 a month and need a dedicated account manager who picks up the phone every time.
Frequently asked questions
Which is better, Expensify or Square POS?
On our five-axis scorecard, Square POS scores higher (7.5/10 vs 7.3/10). Square POS remains the fastest way to start taking payments, but high-volume businesses will eventually outgrow its flat-rate pricing.
Who should skip Expensify?
You prefer using a high-rewards external credit card and don't want to be penalized with higher software fees.
Who should skip Square POS?
You process more than $25,000 a month and need a dedicated account manager who picks up the phone every time.