Expensify vs QuickBooks Online: which one fits your business?
Side-by-side comparison of Expensify and QuickBooks Online — fees, features, ease, support, and which one fits your business. Scored on the same rubric.
Short answer: it's a tie on our scorecard — pick on fit, not score.
| Scored on | Expensify | QuickBooks Online |
|---|---|---|
| Right fit for small biz | 8 | 9 |
| Ease of use | 7 | 7 |
| Fees & pricing | 7 | 6 |
| Customer support | 6 | 5 |
| Features | 8 | 9 |
| Collect Plan (with card) | $5/user/month | — |
| Control Plan (with card) | $9/user/month | — |
| Collect Plan (no card) | $10/user/month | — |
| Control Plan (no card) | $18/user/month | — |
| Simple Start Tier | — | $35/mo |
| Essentials Tier | — | $60/mo |
| Plus Tier | — | $90/mo |
| Advanced Tier | — | $200/mo |
Expensify in one paragraph
Expensify is a powerful automation tool for teams, provided you are willing to use their branded card to keep software costs down.
Skip it if: You prefer using a high-rewards external credit card and don't want to be penalized with higher software fees.
QuickBooks Online in one paragraph
The undisputed industry standard that justifies its high price through massive time savings and CPA compatibility.
Skip it if: You are a micro-business with fewer than 10 transactions a month and don't mind manual spreadsheets.
Frequently asked questions
Who should skip Expensify?
You prefer using a high-rewards external credit card and don't want to be penalized with higher software fees.
Who should skip QuickBooks Online?
You are a micro-business with fewer than 10 transactions a month and don't mind manual spreadsheets.